Reflections on Student Experience

Recommended By
Academic Senate
Ming-Tung "Mike" Lee, President
Issue Date
Tuesday, October 28, 2014
Current Issue Date
Tuesday, March 7, 2023
Effective Date
Tuesday, March 7, 2023
Contact Office
Academic Affairs
Policy number


Information from the reflections on students experience (ROSE) is a component of assessing instructional effectiveness, but not the sole indicator of such effectiveness. This policy outlines the methods that apply to the ROSE instrument, administration of the ROSE, and access to ROSE data, and is consistent with past practices at SSU, the SSU RTP policy, and the Collective Bargaining Agreement (CBA).

  1. Instrumentation

    1. The ROSE instrument shall consist of a common set of closed-ended questions to be used by all faculty members. These questions shall address the criteria of teaching effectiveness (or their equivalent) listed in SSU RTP policy section II.B.1.
    2. Each school, department, or program may select additional closed-ended and/or open-ended questions to evaluate all faculty members in the respective school, department, or program. New questions or changes to the questions must be reviewed by all faculty unit employees in the school, department, or program, and approved by a simple majority vote of the faculty unit employees in the respective unit. Once approved these must be distributed to all faculty who will be evaluated with these questions and sent to Faculty Affairs and Success by the end of the spring semester for inclusion in the following academic year evaluation cycle.
    3. The Faculty Standards and Affairs Committee (FSAC) is responsible for determining the common questions with any changes subject to Academic Senate approval. FSAC is responsible for creating instructions for using the instrument, in conjunction with the office of Faculty Affairs and Success. 
    4. Implementation of this revised policy requires all SSU documents which refer to "SETE" are now understood to refer to the ROSE.
  2. Administration
    1. All courses taught by each faculty unit employee shall be evaluated (as per CBA) with the exception of classes where enrollment is at or below 5 students, or for courses with CS codes of 77 and 78 (e.g., peer-taught or non-traditional courses).
    2. The ROSE will open for student input within the last three weeks of classes. This is herein defined as the beginning of the second to last week of scheduled instruction for the University.
    3. Each school will determine the end date for student input to the ROSE in their respective school. The choices for the end date are the last day of scheduled instruction or the last day of finals for the University. The School Dean must notify Faculty Affairs and Success by the end of the spring semesterto request a change for the upcoming academic year.
    4. Courses officially scheduled with an early end date will be processed on a case-by-case basis.
    5. One week before the University opens the ROSE for student access, students will be sent notice via official university communication methods that the ROSE is available for each course in which the students are enrolled (minus the exceptions noted above). Such notice will explain the purpose of the ROSE and provide explicit instructions on how to complete the reflection.
    6. One week before the University opens the ROSE for student access, instructors will receive notice via official university communication methods that ROSE notices have been sent to students. This message will include a copy of the message sent to the students and will request instructors to encourage their students to complete the ROSE.
    7. Reflections on student experience shall be anonymous (CBA).
    8. If the instructor chooses to use class time for students to complete the ROSE, the instructor shall not be in the room when students are completing the reflection.
  3. Access
    1. Instructors will receive for each of their courses the summarized results of closed-ended questions, the complete verbatim responses to open-ended questions, and an aggregate summary of the closed-ended responses in the department in the current semester, after the end of the semester and all final grades have been submitted by the instructor.
    2. Access to individual instructor results and aggregate summaries at the department and school level shall be made available to authorized personnel through the Office of the Associate Vice President for Faculty Affairs and Success. The following list provides pre-approved levels of access:
      1. Individual instructor results and aggregate summaries within a department/program – Department Chair/Program Coordinator, Department RTP Committee, School RTP Committee, University RTP Committee
      2. Individual instructor results and aggregate summaries within and between departments/programs within a school – School Dean
    3. Access to data by individuals/committees at SSU, not specified above, must request access through Faculty Affairs and Success.
    4. Each approved request for data will be logged in the Office of the Associate Vice President for Faculty Affairs and Success.